IAP Worldwide Services - Kuwait City

3/5/2018
Assistant Operations Manager
Tracking Code
2893
Job Description
As a leading international services company for more than 65 years, IAP provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations. A world-class leader in providing seasoned program management, IAP leverages and integrates its capabilities – IT & Communications, Aviation & Engineering Solutions, Power Solutions, Infrastructure & Logistics - to provide safe, innovative, and reliable solutions to meet customers' diverse and complex challenges. With 2,500 team members, IAP operates in more than 110 locations in 27 countries worldwide and maintains offices in the Washington D.C. area, Florida, Maryland, Oklahoma, the United Kingdom, and the Middle East. Learn more atwww.iapws.com.
JOB SUMMARY:
Ensure that IAP meets or exceeds the customer expectations for timely provision of contractually compliant equipment, drivers and operators, 24/7 - 365 days per year.
Provide operational logistics support to the Operations Manager and act as the Alternate Operations Manager in his absence.
Maintain control of day-to-day project operations in Iraq, Kuwait while utilizing the project logistics staff as required.
Reports to: Operations Manager -- Kuwait Operations
DUTIES & RESPONSIBILITIES:
Maintain day-to-day Operational Control while utilizing Project Logistics Staff
Iraq
+ Daily communications with customer and vendors as required
+ Track and coordinate Missions via receipt of Transport Movement Requests (TMR's)
+ Coordinate documentation approval with Baghdad Movement Control (BMC)
+ Coordinate Base Access via Government or Commercial POC's -
+ Submit application request and receipt/forwarding of all approvals
+ Instruct Vendors to assemble and mobilize for Mission Readiness & Deployment of Mission
+ Daily and as requested update BMC on mission's In-transit Visibility (ITV)
+ Dailey -- Track Missions via ITV and provide mission closure confirmation to BMC
+ As required -- Coordinate and resolve issues such as convoy delays
+ Work with Customer and Vendor through to final resolution
+ Provide Incident Reports for all serious delays that impact on-time delivery
+ Monthly and as required -- Summarize Mission Reports via xls and PPT and present to customer (COR or Alt)
Kuwait & Trans Arabian Network (TAN)
+ Day-to-day communications with customer and vendors as required
+ Track and coordinate Missions via receipt of Transport Movement Requests (TMR's)
+ Coordinate Base Access via Government or Commercial POC's
+ Daily and as requested -- update Theater Movement Control (TMC) on mission In-transit Visibility (ITV)
+ Daily -- Track Missions via ITV and provide mission closure confirmation to Kuwait TMC and or COR (Contracting Officer Representative)
+ As required -- Coordinate and resolve issues such as convoy delays
+ Work with Customer and Vendor through to final resolution
+ Provide Incident Reports for all serious delays that impact on-time delivery
+ Assist with the monthly audits of vendor staff and facilities to ensure compliance with company/international/contractual EH&S policies.
Other Duties as required:
+ Maintain oversight of all new equipment and staff being brought on to contract to ensure contractually compliant in a timely manner
+ Report and respond to any safety issues, injuries or accidents in conjunction with Safety Manager and Project Director in a timely and appropriate manner
+ Promote IAP ethics and values throughout the company and vendors at every opportunity
+ Apprise Operations Manager of all significant events and issues
+ Attend to site issues with Site Manager as required
+ Attend and participate in all customer surveillance inspections
+ Attend Monthly Safety committee meeting to discuss safety issues and make recommendations for safety counsil
+ Required Skills
Microsoft Word: Intermediate - able to customize toolbars, import and insert graphs, embed Excel data, and elaborate reports.
Microsoft Excel: Advanced - able to automate operations, manage Macro commands, and create MS Excel applications.
Microsoft PowerPoint: Intermediate -- able to customize templates and the PowerPoint environment, and to make a presentation interactive b7y using hyperlinks and action buttons.
Must be physically fit and in good general health
Working at the Project location with only basic facilities
Excellent English language written and verbal inter-personal skills and communication skills.
Prepared to work closely with multi-national team and be able to communicate effectively with colleagues who use English as the second language.
Desired:
Satellite In Transit Visibility Software or USG GDMS
Fluent in Arabic
Required Experience
Must have experience in logistics or movement control work with U.S. Military or similar
Job Location
Kuwait City, , Kuwait
Position Type
Full-Time/Regular